Working With Moodle Course Files- Tips to Know

There has been an alteration in the Moodle course files over the recent years. This change in the file system is among the most beneficial as you can now save files in repositories. The file repositories are where files are stored and managed, which will exist either outside or inside Moodle.

The access to these locations will range in accordance with the admin preferences or settings of every site. The alterations in the File Repository system have the ability to simplify the management of files that are used in Moodle courses. You can now enjoy the capability to distribute the files within several courses. You can also activate and promote updates that will be indicated in each pseudonym location.

Working With Moodle Course Files- Tips to Know

Understand Deeply the New Platform

Each time you click on a button that prompts you to add a new file to Moodle, the file picker will open as well. Once the screen of the file picker pops up, the available repositories will be listed on the left part of the screen. You will be free to select a repository of our choice and when you have chosen it, you will be able to alter the control to view the files. This can be done by clicking on any icon that is placed on the upper part of the screen, on the right side. You may repeat this by trying out varied options in order to find your ideal navigation path amid the files.

The Drag and Drop Option

You can drag and drop your Moodle course files to your target courses. This option is used in nearly all the locations that you are able to load the files inside Moodle. However, you should keep in mind that you may be able to drag-drop the files to the fore pages of your specific course.

To accomplish the drag and drop function, you will first need to turn on the Edit option, then you can drag your files from your local drive to the targeted area of topic in your course. Once you drop the file, it will be uploaded automatically, then converted into a file resource. This process will not require you to add a resource, then upload the desired file via the File Picker option. Nevertheless, you will find the file limit to be uploaded, the maximum size will be defined in the settings of your course. For instance, if you are dragging a zip file, the system will prompt you if you need a new folder. You can then add a SCORM package, or decide to keep the zip as a file resource.

Easy File Management

You can simply manage your course files through the Private Files repository. In your course, you will have each user having a private location that they use to upload and organize their collection of files. These private file location is the most ideal place to establish aliases. This is because the location lets you to update the source files through File Picker/File Manager.

When you are in the private file location, you can choose whichever file name in order to view or change the content of the file that has been saved. This location is the easiest and safest place to store your course files, if you do not want any surprise updates to the files that have been aliased. The safety of the private files comes in because the owner is the only one who can overwrite the source file that has been saved in the repository.

Reuse the Files that Were Used Earlier

You may also use again the files that you previously used in the course. The files that are in a specific context of a site, other than the course, will be located in the Server File repository. Tutors can browse the file database of a given site and locate the files that have been used in the course.

With the help of the File Picker, you can make file aliases, which have been stored at a given location in your course. If any of your files might need to be updated, you can do it from within the course. You can go back to the given location and overwrite the initial resource/activity, the place where the file was created.

Exploiting the Storage Space of the External Repositories

The admin of the site has the authority to arrange several options that allow users to choose the files from repositories that are not within the same course. The external repositories can be used to alias or copy files that have been stored to a private network or to a cloud location. Typically, repositories that are based outside the course will have a higher capacity to store files.

The external repositories can store more files compared to a private file repository. In addition, the repository that is outside the course will save and overwrite files out of Moodle. Nevertheless, if you want to create and alias for a certain file, you will need to check with the admin of your site. This is because alias creation can only be executed for specific repositories.

Your ability to understand the given Moodle interface that you are working with will help to utilize fully the activities and file in the courses. The most ideal way to store your files is to place them in your external repositories, however, this is if you need to store a bulk set of files.

On the other hand, if you need a place that is secure enough and where you can comfortably manage your files, then a private repository is the most ideal. You might also use the cloud location, which allows you to have enough space in your course, in order to perform several functions. Alternatively, you can drag-drop files into your course from your local drive, which will upload automatically onto the course.

Once you know these tips to manage your files in your course on a Moodle site, you will be sure of making the most out of your project. The tips can be used to manage any Moodle course files and ensure you have the most interactive course.


Nicole Lewis is the Lead Author & Editor of MyLMStips. MyLMStips is dedicated to providing the most engaging topics, information, tips and tricks surrounding Moodle®. It's a place where Moodle® users can receive guidance on how to get the most out of it and increase their productivity and progress.